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Shows & Instances

Shows (The Blueprint)​

A Show is the production itself. It holds:

  • Title, description, and production type (Musical, Play, Tribute Act, Cirque, etc.)
  • Role Definitions — the named cast positions (Lead Female Vocalist, Dance Captain, Swing, etc.). Stable across every instance and cast.
  • Master document library (stage plots, input lists, cue notes, scripts)
  • Master checklist templates that instances can inherit
  • Performance Option Groups — configurable structured fields for post-show reports, assigned at Show level, inherited by instances
  • Show Consumable Specs — expected consumable usage per performance or per show day
  • Status: In Development / Active / Archived

A Show is never directly assigned to a location. That happens at the Instance level.

Show Instances (The Deployment)​

A Show Instance is a specific production of a Show at a specific location. It holds:

  • Reference to parent Show
  • Assigned Location (a venue in the hierarchy)
  • Instance Type: Rehearsal or Performance
  • Run dates and a schedule of Performance records
  • Status: In Rehearsal → Running → Dark → Closed
  • Role Instances (one per Role Definition, independently managed with own assets, notes, handover templates)
  • Its own asset assignments (can diverge from master Show)
  • Its own documents, checklists, and show notes
  • One or more Casts
  • Venue blocks (auto-created from Performance records)

Show Instances are the primary operational object — what production managers work in day to day.

Show Impact Report​

The Show Impact Report surfaces all open deficiency reports on assets assigned to a given Show Instance, sorted by severity, with performance dates alongside. This lets a Production Manager check before a performance whether anything is at risk.