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Changeovers

A Changeover is a first-class record — a structured transition event when one cast hands off to another.

The Changeover Record​

  • Outgoing Cast
  • Incoming Cast
  • Planned handover date
  • Status: Planning → In Progress → Cleared → Complete
  • Generated checklist (see below)

The Diff-Driven Checklist​

When a Changeover is created, the system compares outgoing and incoming rosters role by role:

  • Same performer → no tasks generated
  • New performer → reads that role's Handover Task Template and generates concrete tasks
  • Role vacant in incoming cast → flagged as issue

Only changing roles generate tasks. Tasks are grouped by role and scoped by department (wardrobe sees wardrobe tasks, audio sees audio tasks).

Clearance Sign-Off​

Cast clearance — formal approval to perform — requires all generated checklist items to be complete. This is a hard gate, not advisory.

On clearance:

  • Incoming Cast status moves to Performing.
  • Outgoing Cast status moves to Completing.
  • Assets assigned to roles update to reflect new performers.
  • Changeover record closes.